Dental practice management is evolving rapidly in 2025. With more patients, complex workflows, and tighter regulations, many practices are searching for smarter, data-driven solutions.
Enter practice by numbers—a platform designed to simplify dental management with powerful analytics and streamlined operations. As practices face new challenges, having the right tools is more important than ever.
In this guide, you’ll discover how practice by numbers stands out, what features it offers, pricing details, real-world insights, and how it can transform your daily workflow. Ready to make your practice more efficient and profitable? Let’s dive in.
What Is Practice By Numbers?
Dental practices in 2025 face more data, more regulations, and higher patient expectations than ever before. Enter practice by numbers—a cloud-based dental analytics and management platform designed to help practices not just survive but thrive in this new landscape.
Unlike generic practice management solutions, practice by numbers is purpose-built for the dental field. Its primary audience includes private dental practices, multi-location dental service organizations (DSOs), dental CPAs, and marketing agencies seeking advanced analytics and workflow automation. The platform directly addresses common challenges such as time-consuming manual reporting, limited patient engagement, and inefficient billing.
How does practice by numbers stand out?
- Workflow Optimization: Automates scheduling, recall, and billing processes, freeing up your team for patient care.
- Patient Communication: Features robust automated reminders, two-way messaging, and self-service appointment tools.
- Billing Efficiency: Streamlines claims and payments, helping reduce errors and speed up collections.
- HIPAA-Compliant Security: All data is encrypted and stored on secure cloud infrastructure, meeting rigorous privacy requirements.
What sets practice by numbers apart from traditional dental software is its real-time analytics dashboard. This dashboard gives actionable insights into production, collections, patient retention, and more. For a deeper dive into how analytics are transforming dental practices, check out this overview of dental software analytics and intelligence.
Many dental teams report that practice by numbers feels like adding an extra team member—without the overhead. For example, a multi-provider office using the platform was able to streamline scheduling, resulting in fewer no-shows and improved patient engagement. The platform boasts a remarkable 4.9/5 average rating from verified dental professionals, reflecting high satisfaction with its ease of use and tangible impact.
In summary, practice by numbers isn’t just another software—it’s a comprehensive solution designed to modernize every aspect of dental practice management. Its combination of powerful analytics, seamless communication tools, and secure, cloud-based access makes it a standout choice for practices determined to grow and adapt in 2025.
Practice By Numbers Features Overview
Dental practices in 2025 face increasing demands for efficiency, patient engagement, and actionable data. That’s where practice by numbers stands out, offering a rich suite of features designed to streamline daily operations and fuel growth. Below, we’ll break down the core capabilities that set practice by numbers apart from traditional software.
Comprehensive Analytics Dashboard
At the heart of practice by numbers is its real-time analytics dashboard. This feature gives dental teams instant access to key performance indicators (KPIs), production trends, and collection rates. With intuitive visualizations, you can monitor patient flow, track missed appointments, and analyze financial health—all in just a few clicks.
The dashboard is customizable, letting each user focus on the metrics that matter most to their role. This empowers everyone, from owners to front desk staff, to make smarter decisions quickly.
Patient Portal & Engagement Tools
Practice by numbers offers a secure, user-friendly patient portal. Patients can schedule appointments online, complete forms before visits, and send or receive secure messages with your team. This reduces phone tag, minimizes paperwork, and enhances the overall patient experience.
Automated appointment reminders and confirmations are built in, leading to fewer no-shows and improved recall rates. Practices report that these features help maintain high patient satisfaction and keep the schedule full.
Mobile Payments & Billing Efficiency
With practice by numbers, billing and payment collection move seamlessly into the digital age. Patients can pay securely using their smartphones, reducing the time your team spends chasing payments and decreasing accounts receivable days.
All transactions are encrypted and HIPAA-compliant. Many practices have seen faster payments and improved cash flow after enabling mobile payment options and automated billing reminders.
Automated Treatment Follow-up & Recall
Keeping patients on track with their care is easier than ever. Practice by numbers automates follow-up reminders for upcoming treatments, overdue cleanings, and continuing care appointments. The system uses customizable templates, so your outreach feels personal and on-brand.
This automation helps ensure patients return on time, directly boosting retention and production. Offices using these tools have reduced no-show rates by up to 30%, freeing up staff for higher-value tasks.
Insurance Analysis & Claim Management
Verifying insurance and managing claims can be a headache, but practice by numbers simplifies the process. The platform streamlines eligibility checks, flags potential errors, and tracks claims from submission to payment.
Dental teams spend less time on the phone with insurers and more time focusing on patient care. Fewer errors mean fewer denied claims and a smoother revenue cycle for your practice.
Goal Management & Custom Reporting
Setting and tracking goals is built into practice by numbers. You can define team objectives, monitor progress in real time, and generate detailed reports on everything from production to patient retention. Reports are fully customizable, making it easy to share insights with your team or advisors.
Integration with leading dental software—including Dentrix, Eaglesoft, OpenDental, and QuickBooks—ensures all your data flows seamlessly. This connectivity reduces duplicate data entry and gives you a single source of truth for practice performance.
Feature Impact Comparison
| Feature | Main Benefit | Result |
|---|---|---|
| Analytics Dashboard | Real-time insights | Faster decisions |
| Patient Portal | Online scheduling, messaging | Higher satisfaction |
| Mobile Payments | Secure, convenient billing | Faster collections |
| Automated Follow-up | Personalized reminders | Fewer no-shows |
| Insurance Analysis | Streamlined verification and claims | Reduced errors |
| Goal Management | Team-based objectives, tracking | Improved accountability |
To see how these features stack up against other solutions, check out the Top Features of Dental Practice Management Software in 2025 for a broader industry perspective.
Practice by numbers delivers a robust, user-friendly platform that helps dental teams work smarter, not harder. With its comprehensive features, seamless integrations, and automation, it’s easy to see why so many practices are making the switch.
Practice By Numbers Pricing in 2025
Staying competitive in 2025 means understanding the true value behind your practice management investment. With so many options on the market, dental practices need transparent, flexible pricing. That’s where practice by numbers stands out, offering a model designed for both growth and predictability.
Practice by numbers operates on a straightforward subscription-based pricing structure. There are two main plans: Practice Analytics and Practice Growth. Both are tiered to accommodate the needs of solo practices, multi-location groups, and DSOs. Each plan includes unlimited users, ongoing software updates, and responsive support—so scaling up doesn’t mean scaling costs.
A one-time setup fee applies to new accounts, but many practices find this fee waived if they opt for an annual subscription. Custom quotes are available, ensuring that practices only pay for the features and integrations they actually need. The monthly rate adjusts based on the number of locations, selected features, and integration complexity, making practice by numbers accessible to both small and large dental organizations.
Here’s a quick comparison of the core plans:
| Plan | Core Features | Who It’s For |
|---|---|---|
| Practice Analytics | Core reporting, scheduling, communication tools | Solo/multi-location |
| Practice Growth | Advanced analytics, marketing, engagement | Practices focused on growth |
Compared to legacy dental software, practice by numbers offers greater value for money, especially for practices seeking integrated analytics and automation. In fact, verified users have rated its value at 10/10. For those shopping around, the Top Dental Practice Management Software for 2025 provides a detailed look at how practice by numbers stacks up against other leading platforms.
Small practices often appreciate flexible pricing that doesn’t penalize them for growth, while DSOs benefit from enterprise-level discounts and robust integration support. Every subscription includes unlimited users, so your entire team can access analytics, scheduling, and patient engagement tools without extra fees.
Ultimately, practice by numbers is designed to deliver predictable costs and maximum ROI. Whether you’re a startup or a multi-location DSO, the platform’s pricing structure ensures you get the most out of your investment—without hidden charges or costly add-ons.
Benefits of Practice By Numbers for Dental Practices
Managing a dental office in 2025 means juggling patient needs, team coordination, and financial goals. Practice by numbers stands out as a transformative platform, helping practices streamline daily operations, boost patient satisfaction, and drive sustainable growth.
Key Benefits at a Glance:
- Operational Efficiency: Automates repetitive tasks and simplifies scheduling.
- Enhanced Patient Engagement: Improves communication and recall rates.
- Financial Performance: Accelerates collections and reduces billing mistakes.
- Data-Driven Decisions: Provides actionable analytics for smarter growth.
- Scalability and Security: Adapts from solo practices to DSOs, always HIPAA-compliant.
- User Experience: Intuitive, customizable, and mobile-friendly interface.
Practice by numbers reduces manual work at every level. Automated scheduling and reminders mean fewer phone calls and less time spent on repetitive admin. Practices find that front desk teams can focus more on patient care instead of paperwork.
When it comes to patient engagement, practice by numbers takes communication to the next level. Automated texts, emails, and recall reminders help keep patients informed and returning on schedule. Want to see how patient engagement impacts practice success? Explore more about patient communication in dental software and how these features drive real results.
Financially, practice by numbers streamlines billing and payment collection. Mobile payments and automated insurance checks reduce errors and shorten accounts receivable cycles. Many offices report faster payments and fewer billing headaches.
Data-driven insights are at the core of practice by numbers. The platform’s analytics dashboard tracks production, collections, patient retention, and more. This empowers dental teams to spot trends, set goals, and make confident decisions.
Security is non-negotiable. Practice by numbers uses HIPAA-compliant cloud technology, ensuring patient data stays safe and accessible only to authorized users.
The platform’s user experience earns high marks. With customizable dashboards and mobile access, staff can view schedules, reports, and messages from anywhere. Many practices say it feels like having an extra employee—automation fills gaps and supports the whole team.
Here’s a quick look at what dental professionals say:
| Benefit | User Rating (out of 10) |
|---|---|
| Ease of Use | 9–10 |
| Functionality | 9–10 |
| Value for Money | 10 |
| Patient Engagement | 9 |
Real-World Success Stories
Small and large practices alike report tangible improvements after switching to practice by numbers. One busy office with a lean front desk team described it as “like having an extra employee,” thanks to automated reminders and payment features.
Another group practice consolidated multiple tools, streamlining everything from scheduling to billing within a single platform. The result? Better team collaboration, fewer errors, and increased patient satisfaction.
User testimonials highlight the all-in-one advantage: “Practice by numbers outperforms our previous solutions and saves us hours each week.” Offices also praise the intuitive design and ongoing updates that keep the platform ahead of industry needs.
With top ratings for usability and real-world impact, practice by numbers is helping dental teams work smarter, not harder. Practices consistently report higher recall rates, improved collections, and a noticeable boost in office morale.
Pros, Cons, and User Reviews
Navigating the landscape of dental software, practice by numbers stands out for its blend of analytics, automation, and usability. Dental teams appreciate how it streamlines daily tasks and offers an intuitive user experience, but it's not without a few challenges. To help you decide if it's the right fit, let's break down real user feedback and how practice by numbers compares to other leading solutions.
At a Glance: Pros and Cons of Practice By Numbers
| Pros | Cons |
|---|---|
| Intuitive and customizable dashboards | Initial setup takes time |
| Mobile app for on-the-go access | Learning curve for non-technical staff |
| Automated patient reminders and follow-ups | Limited social media integrations (e.g., Facebook, Instagram) |
| Seamless integration with major dental platforms | Occasional feedback about customer support response times |
| Robust analytics for production and collections | Some users desire more onboarding resources |
Practice by numbers earns high marks from dental professionals for its ability to consolidate multiple tools into a single platform. Many offices describe it as "like having an extra employee" thanks to automation of recall, reminders, and billing. The mobile access feature is especially popular among teams who need real-time updates away from the front desk.
However, some users note that getting started with practice by numbers can require patience. There is a learning curve, especially for staff unfamiliar with cloud-based systems. A few reviews mention that while customer support is generally helpful, response times can occasionally lag during peak periods.
Direct feedback from verified users includes comments like, "Practice by numbers helped us cut no-shows by 30%," and "We replaced three separate tools with this all-in-one system." Others have voiced a desire for more integrations, especially with social media for marketing outreach.
When it comes to ratings, practice by numbers receives mostly five-star reviews, with a small percentage of users offering constructive criticism about onboarding and integration options. You can explore more user perspectives and detailed ratings at Best Dental Practice Management Software: User Reviews from July 2025.
Compared to other platforms, practice by numbers is praised for its analytics depth and ease of use. Practices that previously relied on manual reporting or multiple disconnected tools report greater efficiency after switching. For a broader look at how practice by numbers stacks up against other top dental software, see this top dental software options comparison.
In summary, practice by numbers delivers real value for dental practices seeking efficiency and data-driven growth. While there are areas for improvement, especially around onboarding and integrations, most users agree that the benefits far outweigh the drawbacks. For many, it's the foundation for modern, streamlined practice management.
Practice By Numbers Alternatives and Comparison
Navigating the dental software landscape in 2025 means evaluating a host of robust platforms. While practice by numbers stands out for its analytics and workflow automation, many practices also consider alternatives like ModMed EMR, DrChrono, Kareo, NextGen Office, Elation Health, and Epic EMR. Each solution offers unique strengths, making it essential to compare features, pricing, and suitability for your specific needs.
Comparing Top Dental Software Solutions
To help visualize how practice by numbers stacks up against the competition, consider this feature summary:
| Platform | Analytics Depth | Patient Engagement | Billing Tools | Integrations | Best For |
|---|---|---|---|---|---|
| Practice By Numbers | Advanced | Automated Reminders | Mobile, Portal | Dentrix, OpenDental | Data-driven dental practices |
| ModMed EMR | Moderate | Patient Portal | Yes | Moderate | Specialty-focused, EMR needs |
| DrChrono | Moderate | SMS, Portal | Yes | Extensive | Multi-specialty, mobile practices |
| Kareo | Basic | Reminders, Portal | Yes | Broad | Small practices, cost-conscious |
| NextGen Office | Advanced | Portal, Messaging | Yes | Strong | Larger groups, EHR integration |
| Elation Health | Limited | Basic Messaging | Yes | Moderate | Primary care, simplicity |
| Epic EMR | Advanced | Robust Portal | Yes | Extensive | Large health systems, hospitals |
Practice by numbers excels in analytics, real-time reporting, and seamless integration with dental-specific tools. Competitors like Epic EMR and NextGen Office offer broader EHR capabilities but are often more complex and costly, better suited for hospital-affiliated or multi-specialty groups.
Pricing, Value, and User Satisfaction
Pricing models vary widely. Practice by numbers offers transparent, tiered subscription plans with unlimited users and regular updates, which appeals to both solo providers and DSOs. In contrast, Epic EMR and ModMed EMR typically require custom enterprise pricing, making them less accessible for smaller practices.
Verified reviews consistently rank practice by numbers high for value and user satisfaction, with notable statistics showing it outpaces industry averages in ease of use and functionality. For a broader look at software options and user feedback, explore the Best Dental Software 2025 | Capterra guide.
Practices often select practice by numbers specifically for its analytics depth and dental-focused workflow, while others may opt for solutions like DrChrono or Kareo if broader EHR or billing features are a priority.
Finding the Best Fit for Your Dental Practice
Choosing the right platform means considering your goals, existing software stack, and future growth plans. While practice by numbers is favored for insightful reporting and automation, other platforms shine in specialty care or extensive EHR integration.
Before making a decision, involve your team and leverage resources like the Choosing dental practice management software guide for a step-by-step evaluation. This ensures you select a solution that not only meets today’s needs but also supports long-term success.
